At Hudson Pacific Properties, we develop, own, and operate iconic office and retail properties on the West Coast, and we're seeking an experienced Event Manager to join our San Francisco team. The Event Manager will lead venue rental sales and onsite venue management at prominent Hudson Pacific Property assets such as the San Francisco Ferry Building.

Are you looking to use your expertise in retail events to support a growing, forward-thinking company? Join us at HPP!

What You’ll Do:

Event Sales and Onsite Management – 70%

Lead inbound and outbound event sales, tours, and onsite event rental coordination at prominent assets such as the historic San Francisco Ferry Building with support from the Events Manager
Generate proposals and contracts, create event orders, and event reports
Create accurate and detailed event timelines and diagrams
Maintain excellent relationships with all stakeholders including the property management team, clients, planners, and caterers
Generate up-to-date event booking reports and weekly sales summaries
Maintain private events budget and ensure annual sales targets are met
Communicate with clients and vendors in a timely manner
Work with accounting and property management to process and track client billings
Implement and update venue policies and procedures
Schedule and host walkthroughs with clients, planners, caterers, AV, and lighting professionals
Schedule custodial, security, and engineering for events
Maintain calendar of private events including holds and cancellations
Work closely with the property management team to follow best practices in maintaining the historic building and ensure smooth operations
Work with planners and vendors to ensure venue rules and regulations are followed
Maintain private event page on the website and submit updates to the developer
Submit letters of approval to city agencies such as SFDPH, SFFD, ABC, BCDC, Port, etc. when necessary
Interact with all levels of staff and management and attend in-house meetings as needed
With the support of the Senior Event Manager, update the event mapping software
Keep detailed events equipment inventory records
Stay up to date on market trends and maintain industry relationships

Administrative – 20%

Track event sales and revenue
Maintain budget spreadsheet
Support private event contracting process
Collect, process, and track vendor COIs
Process event security deposits
Send event reports and reminders to office management, engineering, custodial, security, and tenants

Other – 10%

Thought partner for events and marketing
Occasional onsite photography of events
Assist in planning and execution of bi-annual industry open house
Other duties as assigned

What You’ll Need:

Minimum of four years related work experience in events, hospitality, and sales
4-year degree from accredited college or university preferred
Flexible scheduling availability – able to work nights and weekends as the position requires
Able to communicate with clients in a friendly and positive manner to solicit business, meet client needs and resolve complaints
Expert time management and organizational skills
Able to work independently, must be a self-starter
Able to read, listen and communicate effectively in English, both verbally and in writing
Proficiencies in Spanish and Mandarin are a plus but not required
Strong skills in all Microsoft Office applications, especially Microsoft Word, Excel, and Outlook
Strong attention to detail
Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public
Ability to access, understand, and accurately input information using a moderately complex computer system
Ability to calculate figures and amounts such as discounts, percentages, and sales volume.
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
Ability to write routine Sales Reports and business correspondence

About Us
Hudson Pacific Properties (NYSE:HPP) is a visionary real estate investment trust that owns and operates more than 19 million square feet of marquee office and studio properties. Focused on premier West Coast epicenters of innovation, media, and technology, its anchor tenants include Fortune 500 and leading growth companies such as Netflix, Google, Square, Uber, NFL Enterprises, and more.

450 Alaskan

450 Alaskan Way South Seattle, WA 98104

170,974 SF Newly Constructed

8 Floors

Rooftop Deck

LEED GOLD

EV CHARGING

CONFERENCE CENTER

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